Transforming Documents into Emails

Turning Documents Into Emails With Copilot

Copilot can take a document you've already written and reshape it into an email — or write a brand new email that draws on the document's content. Both are useful when you need to communicate about something you've already drafted in long form.

Transforming A Document Into An Email

When you convert a document into an email, Copilot restructures the content into a message format. The output usually includes:

• A subject line;
• A greeting and recipient context;
• Condensed, structured body content;
• A closing and signature placeholder.

The detail of the original document gets compressed into something short enough that someone will actually read it.

Composing A New Email Based On A Document

This is different from transformation. Instead of reshaping the whole document, Copilot writes a new email that references specific information from it — extracting only the parts relevant to your purpose.

Useful when you need to email someone about specific terms, conditions, dates, or details inside a longer document, without forwarding the whole thing.

Refining And Reviewing

As with other Copilot features, you can adjust the prompt to change tone, length, or focus — for example, "make it more formal" or "keep it under three sentences".

Always review before sending. Emails are different from drafts — once they go out, you can't quietly fix them. Check that the details Copilot pulled from the document are accurate and that the tone fits the recipient.