Transforming Documents into Emails
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Turning Documents Into Emails With Copilot
Copilot can take a document you've already written and reshape it into an email — or write a brand new email that draws on the document's content. Both are useful when you need to communicate about something you've already drafted in long form.
Transforming A Document Into An Email
When you convert a document into an email, Copilot restructures the content into a message format. The output usually includes:
- A subject line;
- A greeting and recipient context;
- Condensed, structured body content;
- A closing and signature placeholder.
The detail of the original document gets compressed into something short enough that someone will actually read it.
Composing A New Email Based On A Document
This is different from transformation. Instead of reshaping the whole document, Copilot writes a new email that references specific information from it — extracting only the parts relevant to your purpose.
Useful when you need to email someone about specific terms, conditions, dates, or details inside a longer document, without forwarding the whole thing.
Refining And Reviewing
As with other Copilot features, you can adjust the prompt to change tone, length, or focus — for example, "make it more formal" or "keep it under three sentences".
Always review before sending. Emails are different from drafts — once they go out, you can't quietly fix them. Check that the details Copilot pulled from the document are accurate and that the tone fits the recipient.
1. You have a 10-page contract draft. You need to email a colleague asking specifically about the cancellation clause on page 7. Which Copilot mode fits better?
2. Why does reviewing matter more for Copilot-generated emails than for Copilot-generated drafts you keep working on?
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Transforming Documents into Emails
Turning Documents Into Emails With Copilot
Copilot can take a document you've already written and reshape it into an email — or write a brand new email that draws on the document's content. Both are useful when you need to communicate about something you've already drafted in long form.
Transforming A Document Into An Email
When you convert a document into an email, Copilot restructures the content into a message format. The output usually includes:
- A subject line;
- A greeting and recipient context;
- Condensed, structured body content;
- A closing and signature placeholder.
The detail of the original document gets compressed into something short enough that someone will actually read it.
Composing A New Email Based On A Document
This is different from transformation. Instead of reshaping the whole document, Copilot writes a new email that references specific information from it — extracting only the parts relevant to your purpose.
Useful when you need to email someone about specific terms, conditions, dates, or details inside a longer document, without forwarding the whole thing.
Refining And Reviewing
As with other Copilot features, you can adjust the prompt to change tone, length, or focus — for example, "make it more formal" or "keep it under three sentences".
Always review before sending. Emails are different from drafts — once they go out, you can't quietly fix them. Check that the details Copilot pulled from the document are accurate and that the tone fits the recipient.
Thanks for your feedback!
